What is a cash report?

A cash report is a detailed overview of all transactions made in a given period – often from opening to closing – in a restaurant, café or similar business. The report contains information about the day’s revenue, which means of payment were used (cash, card, mobile solutions etc.) and whether there are any differences between the expected and the actual amount in the till. The cash report is usually a central part of the daily end of day.

The purpose of the cash report is to give a complete picture of the business’s earnings on a given day and make it easy to identify errors, shortfalls or discrepancies. It therefore plays a crucial role in both daily operations and the overall accounts, as it is often passed on to the bookkeeper.

Example from a café

Imagine a café that has been open from 08:00 to 21:00. When staff and manager close the day, a cash report is printed from the POS system. The report shows that food and drink worth €1,650 has been sold, split into €900 in card payments, €550 via mobile wallets and €200 in cash. But there is only €180 in the cash drawer, giving a difference of -€20. This deviation is noted and investigated.

Why is the cash report important?

For owners and managers the cash report is an important control tool. It helps keep track of revenue, ensures cash is handled correctly and catches errors early. Reviewing cash reports daily makes sure the accounts add up and that the business meets legal requirements for documenting income.

A properly kept cash report is also necessary for audits and bookkeeping, and it can be used to analyse sales trends and payment patterns over time. In the hospitality industry, where many small transactions happen during the day, the cash report is central to keeping an overview.

How does Flexybox use the cash report?

In Flexybox’ till system the cash report is easily generated as a standard report. It gives a complete overview of revenue, means of payment and differences and can be printed or sent directly to the bookkeeper with one click. In this way Flexybox makes it easy for the owner or manager to do the end of day and reach a correct cash balance — without manual calculation.

Frequently asked questions

A cash report is usually made at the end of the day when the business closes, so you get an overview of the day’s sales and can reconcile income and payments.

Yes, but it is time-consuming and increases the risk of errors. A POS system like Flexybox automates reporting and makes the work both faster and more accurate.

A difference should be investigated straight away. It may be due to an entry error, a missing payment or wrong change. The cash report makes it easier to find the cause.

The cash report is an important part of the accounting documentation, but it is usually just one element alongside invoices, payroll costs and other vouchers in the overall accounts.