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Escape Rooms

Enhance Your Escape Room with Efficient Management

Flexybox offers an advanced Escape Room Management System that makes it easy to manage every aspect of your escape room. Our escape room software brings everything together — from online booking to staff management — in one seamless solution.

Booking System – FlexyBook

Efficient Online Booking System

With our online booking system, it’s easier than ever for your guests to make a reservation.

  • From the first click on your website to the confirmation in your guest’s inbox, our Escape Room software ensures a smooth and seamless booking experience.
  • You can offer your guests a flexible booking experience, as online booking allows them to reserve a time for your escape rooms 24/7.
  • You can customize the booking system to match the themes and capacity of your escape rooms. This minimizes double bookings and manual errors, reducing administrative tasks for your staff.
online bookingsystem til Escape Room
Escape room management system

Escape Room Management System – Flexybox

Tailored to Your Escape Room

The Escape Room Management System from Flexybox is specifically designed to meet the unique needs of running an escape room business.

  • With the online booking system, you gain a clear overview of game schedules, time slots, and resources — making it easy to plan and optimize the use of your escape rooms throughout the day.

  • The escape room management system helps you keep track of customer data, allowing you to deliver a personalized and engaging experience for your guests.

  • The Escape Room software also easily handles larger events, making it ideal for hosting corporate gatherings, bachelor parties, or team-building activities.

POS System – FlexyPOS

CompletePOS Solution for your Business

Create a seamless experience from booking to payment with our POS system

  • With FlexyPOS, you can manage everything from payments and reporting to inventory handling and the customer experience.

  • The POS system supports integration with terminals that accept multiple payment methods, making it quick and easy to pay for escape sessions, drinks, and snacks.
  • You can easily create and manage special packages, discounts, and group pricing to ensure smooth coordination of larger events.
Escape room
Escape room

Time Tracking System – FlexyPlan

Efficient Time Management

Optimize daily operations and planning workflows.

  • With the time tracking system, FlexyPlan, you can easily schedule the number of employees needed based on the expected busyness of the day. This ensures top-quality service and is essential to delivering a great escape room experience.

  • Employees can easily log their working hours and request vacation or time off.
  • You can easily collect the necessary data for payroll and ensure compliance with legal requirements — creating a sense of security and satisfaction among your staff.

Information and Advertising Screens – FlexyMedia

Dynamic Digital Info Screens

Create an engaging and informative addition to the guest experience

  • With FlexyMedia, you can deliver relevant information at the right time and place — from promotional content to practical details.

  • You can tailor the content to match the season, special offers, campaigns, or specific escape room themes.
  • You can create playlists, slideshows, and videos with sound, as well as display images, graphs, and animations. This enhances the experience inside your escape rooms by engaging multiple guest senses.
digitale informationsskærme til

Optimized Workflow

By centralizing administration in a single system, you can save time and reduce errors.

From staff schedules to inventory management – everything can be handled directly within the Escape Room Management System from Flexybox. That means less time on paperwork and more time delivering a great and exciting experience for your guests.

Enhanced Guest Experience

When your operations are optimized, your guests will feel the difference.

A fast and intuitive online booking system, combined with seamless communication, creates a better overall experience and increases the likelihood that your guests will return — or recommend your escape rooms to others.

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Yes, an online booking system for escape rooms allows guests to book an experience directly from your website. The system displays available time slots, handles payments, and sends automatic confirmations and reminders to guests.

The escape room management system includes features for employee scheduling and time tracking. This makes it easy to keep track of shifts and ensure that staffing is always optimal in relation to the number of guests.

Yes, reporting features are part of the escape room software. You can gain insights into bookings, occupancy rates, revenue, and customer segments. This helps you make data-driven decisions and optimize your business by focusing your efforts where they matter most.

The escape room management system from Flexybox brings all your key functions together in one platform, allowing you to manage bookings, payments, staff, and customer experiences from a single place. It reduces manual tasks, prevents double bookings, and enhances your operations with escape rooms.

With Flexybox, you can sell and manage gift cards both online and in your physical location. You can offer digital vouchers that can be used for booking escape rooms as well as for purchasing additional experiences. At the same time, you can let your guests give the gift of an escape room experience with personalized gift cards.

With our time tracking system, employees can clock in and out digitally, providing accurate working hours. This makes it easier to schedule shifts based on booking volume and staffing needs, and ensures accurate payroll with less administrative effort.

You can create special packages for corporate events, bachelor/bachelorette parties, and school groups. You can also offer combinations of escape rooms with food and drinks in a single booking. This helps encourage larger group events at your venue.

Yes, Flexybox can be integrated with most accounting and payroll systems, making it easy to automate the bookkeeping of income and expenses, as well as ensure accurate payroll based on the working hours registered in the system.

With Flexybox, you can reduce the risk of no-shows by sending automatic reminders via SMS or email. You can also set up deposit or prepayment options, which further help minimize guest no-shows

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