Easily manage your employees’ working hours, shifts, and payroll with a smart scheduling and time tracking system for your restaurant and café.
With a digital solution, employees can easily record their working hours, and you can automate payroll calculations—saving time and reducing errors in your restaurant or café.
With the system, you get:
Employees register their working hours via an app, tablet, or terminal.
Digital time tracking reduces administrative tasks and ensures accurate payroll.
The time tracking system handles breaks, overtime, and variable working hours.
It reduces manual errors, saves administrative time for both you and your employees, and ensures that your staff receives the correct payroll.
Synchronize time tracking with the shift schedule for optimal planning.
It ensures more accurate and seamless time tracking, while also optimizing scheduling and minimizing the risk of errors in working hours and payroll.
See who is at work and get a clear overview of working hours.
It makes it easier for managers to plan shift schedules, ensuring optimal use of resources.
Employees can submit their own vacation requests. You get a complete overview of all submissions and can approve or decline them with just a few clicks.
FlexyPlan automatically keeps track of used vacation days, remaining leave, and scheduling overlaps—helping you avoid staff shortages.
Employees can swap or offer shifts to colleagues.
When a shift is transferred, it is either automatically approved based on predefined rules or by the nearest manager.
It creates flexibility for the team – and saves you, as a manager, from coordination work.
You can set up rules for pay supplements related to, for example, Sundays and public holidays, evening shifts, extra hours, and more.
Supplements are automatically calculated based on each individual shift and are included directly in the payroll calculation.
This creates transparency and ensures accurate, on-time payroll.
You can create competency roles such as ‘Waiter’, ‘Kitchen Manager’, or ‘Supervisor’.
These competencies are assigned to employees and used to ensure that only qualified staff are scheduled for specific shifts.
The shift scheduling system allows you to tag shifts with specific requirements—for example, ‘must be licensed to serve alcohol’ or ‘requires opening/closing experience’.
This ensures proper staffing and prevents errors when assigning shifts.
Do you run multiple restaurants, cafés, or locations?
With this feature, you can manage all shift schedules, employees, and permissions from a single centralized system—no need for separate logins or databases.
Our time tracking system helps you automate processes, reduce administrative work, and ensure accurate payroll.
With time tracking, you get:
A time tracking system is relevant for your business because it can be used to record employee working hours, manage shift schedules, calculate payroll, and keep track of overtime. It helps ensure accurate salary payments and compliance with working time regulations.
Yes, you can allow employees to swap shifts within the system. The shifts must then be approved by a manager to be finalized.
Yes, employees can log in to their user profile to view their working hours. They can also see their upcoming shifts, so they are always informed about when they are scheduled to work.
Yes, the system can send reminders about time tracking, vacation requests, and approvals via email or push notifications. This way, you and your employees are always informed whenever changes occur in the system.
Yes, employees can use a mobile app to clock in, request changes, and view their working hours—no matter where they are. This makes time tracking easy and flexible, while also giving employees quick access to their shift schedules.
Yes. FlexyPlan allows you to create templates, adjust shifts, assign employees based on competencies, and view coverage levels.
Yes, the time tracking system automatically calculates working hours, supplements, and absences—and prepares everything for export to your payroll system (such as Danløn, Proløn, Dataløn, and others).
The shift scheduling system allows you to manage multiple departments centrally. Employees can use a single login and access their schedules across locations—with accurate time tracking and payroll calculation for each department.
You can assign permissions based on roles. Managers can edit shift schedules and approve hours, while employees can only view their own data. This enhances data security and prevents unauthorized access.
Yes. Employees can request vacation or report sick leave through the system. You’ll receive notifications and get a clear overview of absences directly in the shift schedule, making it easy to find replacements quickly.
The shift scheduling system can be configured with rules for various pay supplements—such as Sunday premiums, evening work, and overtime. These are calculated automatically and included in the payroll basis.
Yes. You can create roles with specific competencies—for example, ‘Kitchen Manager’ or ‘Bartender’—and ensure they are only scheduled for relevant shifts. This ensures proper staffing and minimizes errors.
Yes. You can easily reuse previous shift schedules as templates and adjust them as needed. This saves time—especially if you have recurring staffing patterns, such as every weekend or each month.
Contact us, if we have left you curious on our products and benefits by collecting your operation to one system.
It’s non-binding to have a call or book a presentation.
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