What does goods receiving mean?

Goods receiving is the point at which purchased goods arrive at the restaurant or café and are registered in the business's system – typically in a POS system or stock management module. It involves the employee checking whether the delivered goods match the original order in terms of quantity, quality and price. Stock is then updated to match the goods actually received.

The goods receiving process can vary a little from place to place, but it typically involves:

1. Reviewing the delivery note and comparing it with the order.

2. Visually checking the quality and correctness of the goods.

3. Entering or scanning the goods into the product catalog.

4. Updating stock levels in the POS system.

5. Updating the cost price if prices have changed.

An everyday example

A café receives new supplies, including coffee, milk and packaging, from its supplier. The employee cross-checks the delivery note against the original order and notices that one type of specialty coffee is missing. He registers the received goods by scanning the barcodes and adds batch notes on the milk's shelf life. The approved goods are automatically updated in stock in the POS system. The missing item is noted so the café can follow up with the supplier later.

Why is it important to understand?

Understanding goods receiving is crucial for avoiding errors in stock management, ensuring accurate cost price calculation and minimising shrinkage. If goods receiving is not handled correctly, you risk stock levels not adding up, which can lead to missing items during service or overflowing shelves. It can also have a big impact on finances and planning, as it affects both operations and purchasing.

How is goods receiving used in Flexybox?

In the Flexybox POS system, goods receiving is supported directly in the system. When you receive a delivery, you can easily register the goods by scanning barcodes, which saves time and reduces errors. The system automatically updates stock, adds batch/lot number information and ensures the cost price is adjusted if the supplier price has changed. The item is also automatically linked to a unique item card in the product catalog, making it easy to follow stock status and item history.

Frequently asked questions

Yes, it is important to register all goods correctly to make sure stock adds up and that you have an overview of your consumption and cost prices.

Yes, Flexybox supports barcode scanners, so you can quickly and easily register goods on receipt and minimise errors.

Note it directly in the system during goods receiving and contact the supplier. You can also save batch information in Flexybox to document the delivery.

Yes, Flexybox automatically updates the cost price if the purchased item has a changed supplier price, so you always have correct figures in your accounts.