Access control is a feature in your POS system (till system) that determines who has access to which parts of the system. It is about controlling which employees can see and use different features – for example reports, discounts or cash reconciliation. As the owner, you can be sure that only the relevant people have access to sensitive information and important features.

In restaurants and cafés, where many employees use the till system during the day, access control is an important security feature. It lets you assign access levels by role – for example, waiters can only take orders and close bills, while management can view reports and change system settings.

A practical example:

Imagine you own a café. Your waiters have access to the POS system to take orders and close bills, but only the café manager can approve discounts above a certain percentage, view sales reports and make changes to the product range. By using access control, you minimise the risk of errors and unauthorised changes in the system – and can easily see who did what using an access log.

Access control matters because it improves both operational reliability and data security. Without access control, everyone would have free access to every feature, increasing the risk of both human error and deliberate misuse. It also gives the owner better control and a clear overview of responsibilities in daily operations.

How is access control used in Flexybox?

The Flexybox till and booking system has built-in access control, so only authorised employees have access to the features they need. In practice, you can create user levels – for example “Waiter”, “Manager” or “Owner” – and grant access to specific features in the system. This makes it easy to ensure that only the right people have access to business-critical data and features.

Frequently asked questions

No, even small cafés and restaurants benefit greatly from access control. It is not about size – it is about ensuring the system is used correctly and limiting errors and misuse.

The system will deny access and usually show a message about missing permissions. In Flexybox this can also be recorded in an access log.

Access control is about user access to the system, while address management is about managing and storing customer details and addresses.

Yes. In Flexybox you can easily adjust or create new access levels, so you can adapt the system as your needs change.