What is time tracking for restaurants?

Time tracking for restaurants is about keeping track of when employees arrive, take breaks and clock out at the end of their shift. Instead of writing it down on paper or remembering it, digital systems are used, often as part of a restaurant system, for automated and accurate recording of working hours.

This is especially important in the restaurant and café industry, where working hours often vary from day to day and staffing needs can change quickly. A good time tracking system contributes to a better overview, fewer payroll errors and easier planning for both management and employees.

A practical example:

Imagine a café with 10 employees on changing hours. With Flexybox’ time tracking solution, the employee can clock in on a screen or via a mobile app when their shift starts. Breaks and shift changes are registered automatically. At the end of the month, the owner has a complete overview of all working hours and can easily pay correct wages based on actual hours worked.

Why does it matter in a POS system?

A POS system is not just for payments – it is a central tool in daily operations. Integrating an online time tracking system means that as a restaurateur you can combine revenue figures with working hours and gain insight into efficiency and staff costs. It helps keep track of wage budgets, ensure compliance with working time rules and minimise administrative tasks – all directly from your POS system.

How does Flexybox use time tracking?

Flexybox offers a digital time tracking solution tailored to restaurants and cafés. The system is closely linked to both staff scheduling and the POS system and lets employees clock in and out via screen or app. The manager gets an overview of both actual working hours and planned shifts and can easily approve hours for payroll. It saves time, reduces errors and gives you as a restaurateur better control of your staff and wage costs.

Frequently asked questions

Yes, it is recommended that all employees record their time to ensure accurate pay and an overview of hours.

Digital systems minimise errors, save time and give an automatic overview of working hours, breaks and absence.

No, part-time employees, temps and hourly workers can and should also use time tracking.

When time tracking is integrated into your POS system, you get valuable data on wage costs relative to revenue, and you reduce admin.