An online time tracking system is a digital tool used to keep track of employees’ working hours – for example when they clock in, take breaks and go home. Unlike old-fashioned paper and punch-card systems, all registration is digital, usually via computer, tablet or mobile. The data is stored in the cloud and is always available to both employees and managers.

This system is especially useful in the hospitality industry, where there are often many part-time employees, weekend work and varying shifts. An online time tracking system makes it quick and easy to record working hours, while minimising errors and ensuring correct pay. It also gives a clear overview of staff costs, working hours and rotas.

Example from a café:

A café has 10 employees with different hours and shifts. Employees clock in and out on a tablet in the staff room. When the working day starts, they enter their unique code to register the start of the day. When they take a break or go home, they register it in the same place. The manager can then see an overview of all time entries and approve hours for payroll in a few clicks.

It is important to know this term if you work with a POS system in a restaurant or café. An online time tracking system can be integrated with your POS system and give a valuable real-time overview – of working hours, costs and how efficiently staff work. It saves time and reduces manual errors in scheduling and payroll.

Also read the entries on:

Time tracking system

Time registration

Flexybox and online time tracking systems

Flexybox supports an online time tracking system that lets your employees record their working hours digitally – via a tablet, mobile or directly in the POS system. As a restaurant or café owner, you get a full overview directly in the Flexybox system, which eases daily operations, helps ensure correct payroll and makes sure all hours are recorded correctly and efficiently. It creates transparency and saves time in both administration and staff management.

Frequently asked questions

A time tracking system can be manual or digital, whereas an online time tracking system is digital and records working hours in the cloud, so data is always available and up to date.

Yes, in most online time tracking systems – including Flexybox – employees can clock in and out themselves, for example on a tablet or mobile phone.

No, it is not required by law, but legislation requires correct recording of working hours. An online time tracking system makes this easy and secure.

Yes, recorded hours can be exported to payroll systems, so you avoid manual errors and save time on payroll.