A timekeeping system is a digital system used to record and keep track of employees' working hours. It registers when employees clock in and out, how long they have worked and any breaks during the working day. For restaurants and cafés, where hourly paid staff and shift schedules are the norm, it is an important tool for ensuring correct pay and efficient operations.

A timekeeping system can be a standalone solution or integrated into a POS system. When it is integrated with the POS system, employees can, for example, easily clock in and out at the till. It gives both the owner and staff peace of mind and documentation of working time, while making the payroll bookkeeper's job easier by automatically transferring registered hours to the payroll system.

Example:

Imagine a café where staff arrive in shifts throughout the day. When the barista starts at 7:00, she logs her hours directly on the POS system. Later in the day, the kitchen employee checks in via the same system. At the end of the week, the owner can easily pull an overview of all employees' working hours and send payroll data to the payroll system – without tedious manual counting.

Why a timekeeping system matters

If you own a café or restaurant, keeping track of your employees' working hours is essential. A timekeeping system helps ensure correct pay, avoid errors and comply with working time rules. It also creates transparency around employees' working time and significantly eases administrative work. When the system is integrated with your POS system, it also gives you a complete picture of staff attendance and how the business is running.

Flexybox and timekeeping systems

Flexybox offers an integrated timekeeping system that makes it easy and efficient to keep track of employees' working hours. The system is connected directly to either the POS or the booking system, so employees can clock in and out quickly and correctly. Timekeeping supports both payroll and keeping an eye on staffing, giving you as the owner a better overview and more time for your guests.

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What is a time tracking system

How timekeeping works

Frequently asked questions

A timekeeping system is typically a digital tool that automates timekeeping, whereas ordinary timekeeping is often done manually. The digital system reduces the risk of errors and saves time in daily operations.

Employees typically log in and out at the start and end of their shift via the POS or an app connected to the system. Some systems also allow times to be adjusted with a manager's approval.

Yes, the system registers working hours automatically and exports them to the payroll system, so you avoid manual entry and ensure correct pay.

Not necessarily, but integrating POS and timekeeping brings many advantages, such as automatic clock-ins and a complete overview in one system.