A cash drawer is an important part of a POS system and is used to store cash securely during sales in a restaurant, café or similar business. It is usually connected directly to your POS terminal and opens automatically when a cash payment is registered in the system. This makes it easy and safe for the employee to take payment and give change.

The cash drawer is a physical drawer, usually made of metal and divided into compartments for coins and notes, making it easy to keep track of the cash. Many cash drawers are also lockable, so they cannot be opened without authorisation. In a modern POS system, the cash drawer is integrated with the whole sales flow, so the POS system keeps track of how much cash is in circulation and who has accessed the drawer when.

A concrete example could be a café where a customer orders a coffee and pays in cash. When the employee registers the order on the POS terminal and selects “cash payment” in the POS system, the cash drawer opens automatically. The employee can then put the money in and take out change – quickly and efficiently without leaving the payment station.

It is important to know the term “cash drawer” when you work with a POS system, because it affects the sales flow, cash management and financial security. Understanding how the cash drawer connects to your POS system and POS terminals can help you get better control of your daily takings and make it easier to end the day with an accurate cash count.

How does Flexybox use cash drawers?

In Flexybox’ POS system, secure cash drawers are used to store cash during daily transactions. When a cash payment is received at the POS terminal, the cash drawer opens automatically as part of the integrated POS system. This makes payment simple for the employee – and helps maintain a secure and structured cash flow in the business.

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POS system

Till terminals

Frequently asked questions

No, if your business only accepts electronic payments, a physical cash drawer is not necessary. It is, however, an advantage to have one if you decide to accept cash in the future.

Yes, modern cash drawers are lockable and connected to the POS system, so they only open on authorised use. This reduces the risk of theft or errors in cashing up.

At the end of the day, you can print a cash report from the POS system and compare it with the actual amount in the cash drawer. This ensures the cash matches the day’s sales.

In the Flexybox POS system, all transactions are logged digitally, including opening the cash drawer, so you can see which employee used the drawer and when.