What is recurring invoicing?

Recurring invoicing is a POS system feature that automatically creates invoices for customers based on fixed or repeated agreements. It is especially useful for restaurants and cafés that deliver services or products to regular customers on a weekly or monthly basis – for example lunch schemes for companies, regular meeting room agreements or catering for events.

Instead of creating a new invoice manually each time, recurring invoicing lets you set up a recurring agreement once, after which the system automatically makes sure the invoice is generated and sent to the customer with the right content at the right time.

An example from the restaurant industry:

Imagine a café that delivers breakfast to a local company every Friday. Using recurring invoicing, the café sets up an agreement once in its POS system with the delivery time, number of covers and price. Every Friday the system automatically creates an electronic invoice and sends it to the customer, without staff having to get involved manually.

Why is it important?

Recurring invoicing saves time, reduces manual errors and ensures that no orders are forgotten during busy periods. It gives a better overview of regular customer relationships and makes bookkeeping easier. If you have many fixed agreements, automation can free up significant resources, reduce the administrative burden and increase customer satisfaction.

Recurring invoicing in Flexybox

In the Flexybox booking system, you can easily set up recurring invoicing for regular events, corporate agreements or subscriptions. When a booking or order is marked as an agreement, the system automatically handles ongoing invoicing. The system also handles integration with accounting software, making it easy to move agreement invoices directly into your finance system. This gives you an efficient, professional workflow – without extra administrative work.

Frequently asked questions

Recurring invoicing happens automatically based on a fixed agreement with the customer, while normal invoicing usually requires an invoice to be created manually for each order.

Restaurants, cafés and party venues with regular customers, subscriptions or repeat orders benefit greatly from recurring invoicing.

In Flexybox you can always see the status of agreement invoices and whether they have been sent, posted or failed. You get a full overview directly in the system's invoice list.

Yes. Agreement invoices can be set up to be sent automatically as electronic invoices, ensuring efficient, paperless communication with the customer.