Yoga and Pilates booking system

Efficient operation of your yoga and Pilates studio

With Flexybox you get a user-friendly and efficient booking system that ensures your yoga and Pilates studio runs smoothly, so you can focus on your members.

✔️Danish fitness system ✔️class booking ✔️Instructor planning

New VAT rules are on the way!

With Flexybox, your fitness centre can be ready completely automatically.

We are already working on solutions that ensure correct prices, customer tags and VAT, so you avoid errors and unnecessary administrative hassle.

Click through and see how we guide you safely through the changes.

For yoga and Pilates studios – calm operations and a mindful experience

Create a harmonious and professional experience for both teachers and participants. With our system you can manage everything from class booking and membership management to payments – all in one solution that brings calm to everyday work and leaves energy for what really matters: your members.

Make it easy for participants to book classes online, gain access via automatic door control and stay motivated through a loyalty app that strengthens their relationship with your studio. For instructors and staff, this means more structure and fewer manual tasks – with smart tools for time registration, an overview of multiple locations and efficient handling of payments and POS system.

Read more about the solutions here:

Loyalty app for your members – FlexyLoyalty

Modern loyalty app for your members

With the Flexybox loyalty app for fitness, yoga and Pilates studios you can give your members a pleasant experience, let them book classes, send notifications or share news.

Create motivated members, increase retention and strengthen loyalty to your centre. With the loyalty app you can motivate members to train more often and stay longer by making their efforts visible and valuable.
Strengthen your brand. You can design the loyalty app with your centre's logo and colours, so it becomes a natural part of your business.
Use the loyalty app to send offers and reminders or let members earn points, and create more activity.

Time tracking system – FlexyPlan

Efficient time registration and staff management

With FlexyPlan you can easily plan classes and shifts for instructors.

The time registration system enables automated time registration. Employees can easily check in and out, which ensures an accurate picture of working hours and payroll.
FlexyPlan optimises the time you spend on shift planning. You can now plan shifts efficiently and make sure you always have the right instructors and employees at work.
The time registration system also gives an overview of employees' hours and absence. This makes it easy to keep track of working hours, holidays and sick days in one system.

Fitness member administration system – FlexyCRM

Build strong relationships with members

Keep track of members' preferences, communication and memberships with FlexyCRM. Make it easy to send out news, campaigns and personal offers that increase loyalty.

With the CRM system you get full control of member data, where you can see customer history, preferences and communication in one place.
The member administration system automates communication and sends emails, text messages and reminders from the system.
You can also create personal offers and discounts or tailor campaigns to your members based on their preferences. This can help create upselling and increase loyalty.

Door control and access control

The Flexybox door control system ensures optimal operations

Our door control system for fitness centres, yoga and Pilates studios ensures you can run your business without external door systems that do not communicate with your fitness management system.

The system for door control and access control handles access rights based on membership status, payment and bookings – completely without manual effort.
With efficient access control you avoid queues at the entrance, and members get a smooth and professional experience.
You have full documentation and a log of all access events. It is ideal for both operational monitoring and security.

Loyalty app for yoga and Pilates studios – FlexyLoyalty

Reward system that retains members

With FlexyLoyalty you can motivate members to stay longer by offering exclusive discounts, punch cards or reward systems based on attendance.

The loyalty app enables you to set up punch cards or discounts. This gives you the opportunity to reward your members for their engagement.
You can offer points and bonus programmes, which can motivate members to come to your yoga and Pilates studio more often.
FlexyLoyalty can help increase customer loyalty. Through the system you can create a stronger community, which can result in higher member retention.

POS system – FlexyPOS

Fast and flexible checkout handling

Our POS system makes it easy to handle payments for classes, memberships, merchandise and products – both online and in the studio.

Through integration with terminals, the POS system enables fast and secure payments, so you can easily offer card and mobile payment both online and in person in your studio.
The POS system can also be set up to update payments for memberships and classes automatically.
With the POS system you can also sell products and services. This is relevant, for example, if you want to sell yoga mats, clothing or personal training programmes.

Class booking

Smooth class booking – made for your yoga or Pilates studio

Give your participants peace of mind – even before they step into the room – with an easy and reassuring booking experience

You reduce administrative tasks. The class booking system manages sign-ups, cancellations, waiting lists and participant limits by itself.
You get a better overview of attendance and occupancy, so you can plan and adjust classes and instructors based on real data.
The class booking system provides greater flexibility, as you can set up rules for cancellation deadlines and weekly limits, or prioritise specific memberships.

Benefits for yoga and Pilates studios

Time savings and less administration – It frees up time for teaching and member care.
Better overview of finances and resources – It gives insight into opportunities for improvement and optimisation.
Optimised staff management – It streamlines the planning of instructors and rotas, ensuring better operations.

One unified system for your entire business

Flexybox offers a reliable and flexible all-in-one solution for your studio that optimises your daily operations and gives your members a smooth and seamless experience.

Whether you run a small studio or a larger chain, Flexybox gives you flexibility and control over your business.

Let the system work for you, so you can focus on helping your members find balance, strength and well-being.

More time for yoga and Pilates – less time on administration.

How can an operating system save me time?

A good operating system automates important tasks such as class booking, member administration, payments and staff management, so you can spend less time on administration and more time on your members.

How does the system handle my staff?

With FlexyPlan you can register working hours, plan shifts and keep track of holidays and absence, so payroll is always correct.

Can I sell products via the system?

Yes, with FlexyPOS you can sell yoga mats, clothing, drinks or personal training programmes, both in your studio and online. You can keep track of stock levels and offer payment via the member account.

How can a CRM system help me retain my members?

The CRM system gives you insight into member patterns and makes it possible to send personal reminders, offers and discounts, so you increase engagement and reduce cancellations in your studio.

How does class booking work in the system?

Members can easily book and cancel classes. The class booking system handles waiting lists, sends automatic reminders and optimises your class capacity, so members get the best and most user-friendly booking experience.

Can the system handle different membership types and punch cards?

Yes, you can set up flexible memberships, punch cards and single tickets, so your members get the solution that best suits their needs.

How does the loyalty app work, and how can it benefit my studio?

The loyalty app lets your members earn points based on their activity, receive exclusive offers and take part in special events. These are all initiatives that can help increase engagement among your members and retain them.

How does the system give me a better financial overview?

The system generates reports on memberships, revenue, class occupancy and staff costs, so you always have full control of your finances and can optimise based on data-driven decisions.

Can the system handle discounts and campaigns?

Yes, you can create campaigns, discount codes and time-limited offers that motivate new and existing members to join more classes in your studio.

How does the waiting list system work?

If a class is full, members can join a waiting list and receive an automatic message if a spot becomes available. This increases the chance that your classes are always fully booked and that you make optimal use of class capacity.

How does the system help reduce no-shows?

The system sends automatic reminders about booked classes, and you can set up fees for late cancellation to ensure higher attendance.

Can I differentiate class prices depending on membership type?

Yes, you can set up different price structures so memberships give access to different services. For example, premium members could get free access to workshops, while basic members pay a supplement to take part in workshops.

See all solutions

Please select a default template!

Shall we find a solution for you?

Contact us if you are curious about the benefits of bringing your operations together in one place and would like to hear about all the advantages.
A chat with us is free and without obligation.