Reformer studio booking system

Make running your reformer studio simple and efficient

With a booking system for your reformer studio, you do not just get an overview – you get the time and peace of mind to focus on what you do best: creating great training experiences for your members.

✔️Danish fitness system ✔️loyalty app ✔️Instructor planning

New VAT rules are on the way!

With Flexybox your studio can be ready completely automatically.

We are already working on solutions that ensure correct prices, customer tags and VAT, so you avoid errors and unnecessary administrative hassle.

Click through and see how we guide you safely through the changes.

For reformer studios – professional operations and engaged members

Create a smooth experience for both instructors and participants. With our system you can manage everything from class booking and member administration to payments – all in one tool that makes everyday work easier.

Give your participants an improved experience with easy online booking, automatic access via door control and a loyalty app that inspires repeat visits. For you as the studio operator, this means more efficient processes with shift planning, an overview of multiple locations and handling of payments and POS system on one platform.

Read more about the solutions here:

Member management system – FlexyCRM

Build stronger customer relationships

FlexyCRM gathers all your member data in one place and helps you build strong, personal relationships with your members

Automatic communication. Save time and ensure professional contact with your members through automatic emails and notifications. You can send welcome messages, confirmations and reminders, among other things.
Segment your members. Target campaigns based on training history and preferences. This increases member loyalty and engagement.
Full history. Get a complete overview of each member's activity – from first booking to latest payment. This provides a solid basis for delivering even better and more personal service.

Time tracking system – FlexyPlan

Efficient shift planning for your staff

FlexyPlan is your professional time registration system for planning working hours and staffing in your reformer studio.

Easy shift planning. Create and manage rotas in a few clicks. The time registration system gives you a clear overview of who works when, and makes it easy to adjust as needed.
Visibility and responsibility. Staff get access to their own schedule, so they always know when they are working. Changes and updates appear immediately, which minimises misunderstandings and makes it easier for employees to take responsibility for their own time.
With FlexyPlan you can easily coordinate and optimise resources across locations, instructors and times. This creates a smooth flow and ensures all classes are staffed – without overbooking or empty spots.

Loyalty app for your reformer studio – FlexyLoyalty

Reward your loyal members with our fitness loyalty app

Happy members come back – and with FlexyLoyalty you get a powerful tool to reward exactly that loyalty. Read more about our fitness loyalty app

Motivate your members to train with you by rewarding them with points for every booking, purchase or referral. Points can be used for punch cards, merchandise or discounts – and you set the rules.
Automated rewards. Set up fixed rewards that are activated automatically. It requires nothing from you, but creates a strong incentive for members to come back.
Gain insight into what works and what can be strengthened, so you can target your initiatives based on data.

POS system – FlexyPOS

Sell easily in the studio and online

FlexyPOS is more than a POS system – it is your tool for handling all your sales, both in the studio and online.

Simple POS system. With FlexyPOS you can easily sell punch cards, memberships, equipment and drinks – both at the counter in your studio and through your website.
The POS system supports integration with payment terminals that accept MobilePay, payment cards and contactless payments. This ensures you can always offer the payment method that suits your members best.
Integration with inventory management. Keep track of your physical goods such as water bottles and supplements. When something is sold, stock is updated automatically. You are notified when stock is low, so you never run out of the products your members buy.

Door and access control

Use door control and access control in your reformer studio

Avoid external door systems that do not communicate with your fitness management system. Use the Flexybox door system and optimise your operations.

The access system integrates directly with your class booking system, member administration and payment module. This means only participants with a valid booking and active payment gain access.
You save time and resources, as you no longer need to check memberships, open doors or handle forgotten access codes.
Door control and access control is perfect for unstaffed hours. You can run morning or evening classes without having to be physically present to let members in.

One unified system – all the tools you need

An integrated system means all your workflows are connected. With our end-to-end solution you avoid manual processes, the hassle of multiple systems and duplicate work. Instead you get one place where everything works together – from class booking and customer management to payment and loyalty programmes.

With our booking system for reformer studios, you get an operating system that grows with your business. Combine flexibility with control, and give both yourself and your customers an experience that lasts.

Benefits of an end-to-end system

Less administration, more time for your members
When every part of your studio – booking, payment, member management – runs in one unified system, you spend less time on administration and more time developing your classes and your business.

Better customer experience
Your members enjoy a streamlined and professional journey: they can easily book classes, pay online and earn loyalty points – all in the same flow.

How does your booking system for reformer studios work?

Our class booking system is developed specifically for training studios and makes it easy for your members to book, cancel and pay for classes online. The system is integrated with your class schedules and updates automatically, so both you and your members always have the latest overview.

Can I bring all my workflows together in one system?

Yes! With our end-to-end solution you get one unified system where booking, payment, customer management, staff planning and loyalty are connected. This saves you time and minimises the risk of errors.

Is it difficult to get started with the system?

No – we provide onboarding and support all the way. You get help with setup and transferring data from your current system, and we offer training so you feel confident with the system from the start.

Can the system handle multiple locations?

Yes, our system is scalable and ideal for both single studios and chains. You can easily manage staff, classes and members across multiple locations.

How do I plan the instructors' shifts?

With FlexyPlan you get a user-friendly tool for staff planning. You can create rotas, assign instructors to classes and give them access to their own calendar – so everyone is up to date and responsible for their time.

Can I reward my regular members?

Yes! With FlexyLoyalty you can easily build a loyalty programme with points and rewards. This motivates your members to book more often and come back.

Is there customer support if I run into problems?

Yes – we have a support team with experience in your industry, ready to help if you experience challenges with the system. You can contact us by phone, email or chat. You can also find guides in our Help Desk.

What if I already use another system?

We help with the transition. We can import customer data from most common systems, so you avoid manual data entry. We ensure a smooth transition without downtime.

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Shall we find a solution for you?

Contact us if you are curious about the benefits of bringing your operations together in one place and would like to hear about all the advantages.
A chat with us is free and without obligation.